View in #plan-all-the-things on Slack
@john: do you guys think we can improve the huddle setup?
one thing that will invariably keep coming up is not everyone well ever be able to make it, no matter what day(s) we choose.
what if we hold all planning on the forum for posterity? that way it’s 1) completely in the open and 2) accessible to people that can only participate asynchronously.
another option is our mainstay is planning on the forum, but we hold perhaps a less frequent huddle (maybe once a month?) that we record and post online to share with people that can’t make it.
https://forum.charlottedevs.com/c/planning for any longwinded agenda items we want to post so people that can’t make it to the huddles can get involved
Charlotte Devs: Planning
@joshua.lawson: My thinking is that the huddles are where discussion happens. I think we should be doing a better job of making sure that discussion is carried over into the forums (which is kind of what we discussed as one of the main benefits to the forum, as I recall) where ideas presented can be marinated on and fleshed out in a public setting.
I think it would be a shame to lose the energy of that actual conversation, but I’m not sure that’s where the most important work should be done, if that makes any sense.
that’s my $.02
@john: Really good point @joshua.lawson on discussion. You’re totally right, and we do need to kinda talk things out.
We also need to consider all of the people that can’t make it to the huddles and also posterity tho
I’m sure there’s some happy balance between asynchronous, well thought out responses to long winded topics vs spontaneous brainstorming type talk.
What do you guys think?
tentatively thinking of bare minimum 1/mo huddle that people can plan for and attend for brainstorming talk and essentially any other “agenda item” by posted on the forum as a thread to get discussed over the weeks.
@joshua.lawson: What if we continue to do our calls as we have been (that can be adjusted if need be) but try to make it a point to post minutes or takeaways for discussion on Discourse asap so that they can be considered by those that weren’t able to be there without feeling lost or left behind and facilitate further discussion of the items?
@john: yeah I think that could work. as long as we are including people that can’t make it, it’s a win IMO
@ctanthny: Personally I like the forum idea, as I think recurring meetings are good, just not sure how populated weekly meetings will be. I know personally I struggle to make a weekly meeting.
@john: agreed @ctanthny tbh, I’ll prob get to the point where I can only commit to once a month
additionally, it can be taxing to come up with an agenda every week
@joshua.lawson: if it’s taxing to come up with an agenda, that might mean that we’re forcing it. IIRC when we decided once a week, we felt like our group was in flux and until we got some things figured out, we thought we should meet to discuss more regularly. Maybe that’s changed.
We had some momentum with a lot of ideas that we’ve since lost some steam on (NFP, Values, etc.), but I think those are still issues. And if we have a lot going on, and there’s a will to do so, meeting regularly makes sense to me, and just hashing out the details in the forum.
Not to beat a dead horse, but I think there’s a lot of benefit to a frequent, live discussion. Not everyone will always be able to make it and that should be okay. We should have an infrastructure in place that supports us in spite of that. If people are feeling lost after some of us are able to meet and discuss, that’s a failing of our process, imho. But I don’t think that means the practice should be done away with. Nor do I necessarily think there isn’t room for modification, if said practice is a little to rigorous for our current needs.
I propose we re-commit ourselves to not just meeting but subsequently posting highlights on the forum and driving discussion to it. I’ll try to think of a format that would encourage that, if people are game.
If the frequency needs to be re-evalutated, I’m okay with that. Let’s discuss it. I personally feel that once a month isn’t enough right now. I also agree that once a week is tough. Could one Tuesday and one Friday a month work?
I think the discussion and the forum should work hand-in-hand, not one or the other. To that end, it’s not being used to it’s full potential. I think we dropped the ball there because, to be frank, we’ve got a lot of balls in the air. If we re-focus and commit to making it a two-step approach instead of independent areas with no real connection, it would solve some of these issues and make everybody feel a part of the team, even if they can’t make it to every “huddle”.
@john: some guiding principles I have loosely in my head for us to follow (feel free to iterate on this with me):
- will this encourage maximum participation?
- are we operating with maximum openness and transparency?
- will this help future volunteers/organizers if/when we are no longer around?
- will our actions be helpful for devs in Charlotte?
If we’re answering yes to all of the questions above, then it’s a go, imo.